Grant Application Process Aims
We would love to give money to every school that applies but, like everyone else, we have a limited amount of funds available and so have to select successful applications. We have several aims for our application and selection process:
- Transparency – we want busy staff who have had a great idea and found the time to make an application to have an insight into why they were successful or unsuccessful – both of which will hopefully help schools apply again for their next initiative. To this end, we have listed our assessment criteria below. Also, we will announce winners in our news section and outline the particular strengths of their applications.
- Easy Process - we cut out as much time and paperwork as we can by having a short, on-line application form. If you make the shortlist for a major award, there is a short application extension form which helps you strenthen your application before final judging.
- Fair Judgement - we have tried to develop a decision process that is consistent and gives due weight to each of the criteria below.
The support that EdufundUK provides to schools is exceptional. The application process was simple and the response surprisingly quick. The generosity of EdufundUK has had a significant impact upon our provision.
- Parmiters School, November 2019
Grant Application Assessment Criteria (not in any priority order)
- A specific project
- Give us specific details about what you want to buy, who from and the cost (we are happy to follow links so you just have to give us a summary).
- If the cost is a little under the £10,000, tell us what related smaller items/activities/training you would spend the excess on.
- Number of children benefiting
- Consider how many pupils will benefit from the award: one pupil (e.g. a highly gifted/talented pupil to receive national-standard coaching), one small group, a class, a whole school?
- A big factor in this one is longevity – will future cohorts of pupils also benefit? e.g. A fume cupboard will help many practical classes for 10+ years or a teacher who receives some specialist coaching/training in tennis will benefit classes for the rest of her/his career.
- Pupil Needs
- Will the idea help pupils who have a particular need for the intended outcome? e.g. will the idea help low ability pupils to close the attainment gap? Will Pupil Premium pupils benefit from a trip or exposure to a study opportunity that would otherwise be beyond their means? Is this an activity/resource to push high achieving pupils who would find it difficult to access this level of learning/expertise otherwise?
- Depth of benefit
- Consider/estimate how much pupil attainment and/or interest and motivation is likely to improve from the award. e.g. a class set of specialist, algebra-focused textbooks could improve pupil understanding and application which might be demonstrated in improved test results.
- Breadth of benefit
- Will the project benefit a narrowly focused academic area or help in a wide range of topics/subjects? e.g. comparing software that drastically enhances understanding of 3D shapes compared to a package that covers many maths topics but in less depth.
- We do give weight to an application which will also benefit subjects/skills outside our three focus areas. e.g. mind-mapping software would aid creative planning and thinking across many subjects.
- Extension to current provision
- How different is your activity/experience/resource to the your school's current provision. e.g. a Paralympics day where pupils experience the challenges of wheelchair basketball etc. would probably not be available without extra funding. Staff training and resources for a subject you are not currently able to offer would score highly here.
We will award a mark for each of these to help us decide which applications will be successful. We expect most bids will have some degree of criteria "trade-off" e.g. funding sessions with a professional coach to take a gifted pupil to national level would score highly on "Depth of Benefit" and "Pupil Needs" but not do so well on "Number of Children Benefiting". However, if the PE teacher was also being trained in advanced coaching techniques, the breadth of benefit score would increase.
We will also take other information into consideration. e.g. Have we recently awarded a grant to your school and, if so, in which of our three areas, for what amount and what for? Have you given us some feedback on the success of the project? Don't worry too much about this, however, as our decisions will mainly be based on the above criteria.
NB: Due to limited funds, we are unlikely to award grants to buy/replace large amounts of core equipment or textbooks. Successful applications are usually tied into a specific project to improve learning effectiveness (inc. motivation) and/or extend the school’s current offering of subjects and activities.
The Awards Panel
A number of trustees and employees will form the judging panel for each focus area – STEM, PE and Creative Learning. The panel will include a member with special responsibility for the particular focus area. We call these specialist members of the awards panel subject advisors.
At least two members of the awards panel will judge all new minor award applications approximately once a fortnight based primarily on the above grant application assessment criteria.
- Minor applications will usually be assessed each Monday. Those applications meeting our criteria (see above) will be considered in the order in which they were received (date/time) until that half-term’s budget runs out. If an application is rejected, the school may apply for another (or amended) project in the same focus area.
- The application form may be frozen when we are close to reaching that half-term’s budget and re-opened if there are funds available once we have assessed the current applications.
This process is a little more complicated. For the Major Award in each focus area:
- At least two members of the judging panel will judge all applications received by the deadline to produce a shortlist (a maximum of 10 schools). These will be applications from any/all of our three focus areas.
- Shortlisted schools will be asked to fill in a brief Major Award: Application Form Extension.
- All members of the judging panel will then assess the shortlisted schools based on their original and extended application forms.
- One school from the shortlist will be awarded £10,000 and two Highly Commended applications will be awarded £5,000 each to spend on their chosen aspects of the application.